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Manage Dashboard and Notifications in Time Captis

Jul 1, 2020     TUTORIAL

Manage different features of dashboard associated with your Time Captis account anytime. You can view the information like today's event, time tracking statistics for the past 30 days, teams information, recent to-dos, contacts and notes. Refer to the detailed instructions in the step by step guide below.


1. Sign in to your Time Captis Account
2. After signing in into your account, the ‘Dashboard’ page will appear as shown in Figure 1. Each step shown in Figure 1 is explained in the below table.

Figure 1
Figure 1
Sl. No. Name Description
1 Today's Event Widget The events having the current date as the event date will auto-populate here
2 Time Tracking Graph The total time given by a subscriber for to-dos, notes, contacts and events will appear in the graph on a daily basis for the last 30 days
3 Teams Widget The first three added team names will auto-populate here with the selected team color and the added users for the respective teams
4 Recent To-Do Widget The recent to-dos of a subscriber upto 5 will auto-populate here
5 Recent Notes Widget The recent notes of a subscriber upto 5 will auto-populate here
6 Recent Contacts Widget The recent contacts of a subscriber upto 5 will auto-populate here

3. To Add an Event from the Dashboard, click on the ‘+’ button appearing in the 'Today's Event' widget as shown in Figure 2. Upon doing so, the 'Add Event' page will appear. Adding an Event has already been discussed in the 'Calendar' module.

Figure 2
Figure 2

4. To view a particular Event from the Dashboard, click on that Event appearing in the 'Today's Event' widget as shown in Figure 3. Managing an Event in the 'View Event' page has already been discussed in the 'Calendar' module.

Figure 3
Figure 3

5. To edit a particular Event from the Dashboard, click on the 'Edit Event' button appearing against the Event in the 'Today's Event' widget as shown in Figure 4. Editing an Event has already been discussed in the 'Calendar' module.

Figure 4
Figure 4

6. To delete a particular Event from the Dashboard, click on the 'Delete Event' button appearing against the Event in the 'Today's Event' widget as shown in Figure 5.

Figure 5
Figure 5

7. Upon doing so, you shall see a pop-up window to confirm before deletion. Click on the 'Confirm' button as shown in Figure 6 and the said Event will be deleted.

Figure 6
Figure 6

8. To view a particular Team from the Dashboard, click on that Team name appearing in the 'Teams' widget as shown in Figure 7. Upon doing so, the view page of that particular Team will appear.

Figure 7
Figure 7

9. To go to the Team's Users page, click on the users associated with that Team appearing in the 'Teams' widget as shown in Figure 8.

Figure 8
Figure 8

10. To go to the 'Team' page, click on the 'View All' button appearing in the 'Teams' widget as shown in Figure 9. Managing a Team has already been discussed in the 'Team' module.

Figure 9
Figure 9

11. To view a particular To-Do from the Dashboard, click on that To-Do appearing in the 'Recent To-Do' widget as shown in Figure 10. Upon doing so, the view page of that particular To-Do Item will appear. Managing a To-Do Item has already been discussed in the 'To-Do' module.

Figure 10
Figure 10

12. To view all the added To-Do Items, click on the 'View All' button appearing in the 'Recent To-Do' widget as shown in Figure 11.

Figure 11
Figure 11

13. To view a particular Note from the Dashboard, click on that Note appearing in the 'Recent Notes' widget as shown in Figure 12. Upon doing so, the view page of that particular Note will appear. Managing a Note has already been discussed in the 'Notes' module.

Figure 12
Figure 12

14. To view all the added Notes, click on the 'View All' button appearing in the 'Recent Notes' widget as shown in Figure 13.

Figure 13
Figure 13

15. To view a particular Contact from the Dashboard, click on that Contact appearing in the 'Recent Contacts' widget as shown in Figure 14. Upon doing so, the view page of that particular Contact will appear. Managing a Contact has already been discussed in the 'Contacts' module.

Figure 14
Figure 14

16. To view all the added Contacts, click on the 'View All' button appearing in the 'Recent Contacts' widget as shown in Figure 15.

Figure 15
Figure 15

17. To view all the Notifications, click on the ‘Notification’ button present in the menu bar as shown in Figure 16. The notification icon will turn red after receiving notifications and it will appear gray when there is no unread notification.

Figure 16
Figure 16

18. Upon doing so, the ‘Notifications’ widget will appear showing the unread notifications as shown in Figure 17.

Figure 17
Figure 17

19. To view a Notification from the 'Notifications' widget, click on the said Notification. To view all the Notifications, click on the 'View All' button as shown in Figure 18.

Figure 18
Figure 18
    For a specific Team, the notifications for an item will not be received to the user if 'None' permission is given to that user for that specific item (To-Do/Notes/Contact/Calendar Events/Invoices/Time Report).

20. After clicking on the 'View All' button, the Notifications page will appear as shown in Figure 19. Each step shown in Figure 19 is explained in the below table.

Figure 19
Figure 19
Sl. No. Name Description
1 Filter Notification Click to filter notifications
2 Mark As Read Click to mark the selected notifications as read
3 Select All Click on the checkbox to select all the notifications
4 Select Single Notification Click to select single notification appearing against each notification
5 Item Icon The icon of the item for which the notification is appearing
6 Date & Time The date on which and the time at which the item is added
7 Notification Details The details of the notification
8 View Notification Click to view the notification
9 Mark As Read Click to mark single notification as read which is appearing against each notification

21. To view a Notification, click on the 'View Notification' button appearing against each notification as shown in Figure 20.

Figure 20
Figure 20

22. Upon doing so, the Notification will appear as shown in Figure 21.

Figure 21
Figure 21
   
  1. For a specific Team, the 'Edit' button in the view Notification page of any item will only appear if 'View/Edit' permission is given to the user for that item (To-Do/Notes/Contact/Calendar Events/Invoices/Time Report).
  2. For a specific Team, the 'Delete' button in the view Notification page will not be available to any of the Team users except the Admin of that Team.

23. After viewing a notification the particular notification will appear as shown in Figure 22.

Figure 22
Figure 22

24. To mark an unread notification as read, click on the 'Mark As Read' button appearing against each notification as shown in Figure 23.

Figure 23
Figure 23

25. To select all the notifications appearing in the 'Notifications' page, enable the 'Select All' checkbox as shown in Figure 24.

Figure 24
Figure 24

26. To mark the selected notifications as read, click on the 'Mark As Read' button as shown in Figure 25.

Figure 25
Figure 25

27. To Filter Notification(s), click on the 'Filter ' Text box as shown in Figure 26.

Figure 26
Figure 26

28. Upon doing so, the Notifications page will display the fields for filtering as shown in Figure 27. Each step shown in Figure 27 is explained in the below table.

Figure 27
Figure 27
Sl. No. Name Description
1 Title Enter any item name to be filtered
2 Toggle Up Click to hide all the filter fields
3 Share Filter notifications by choosing a team from the drop-down menu
4 Select Notification Type Filter notifications by choosing a notification type from the drop-down menu
5 From Filter notifications by entering a start date
6 To Filter notifications by entering a target date
7 Search Click to see the filtered result
8 Reset Click to clear all the search parameters